Methodology
How OpenUtah sources, transcribes, enriches, and indexes public meeting records.
What we hold for Sandy City
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 885
- Bodies covered
- 65
- Earliest record
- April 12, 2016
- Latest meeting
- October 20, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
311 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: October 21, 2026.
Known source problems
- October 15, 2026 · Planning Commission — No content available for enrichment (empty transcript + no agenda/minutes)
- October 13, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- October 6, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- September 25, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- September 22, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- September 21, 2026 · Planning Commission — No content available for enrichment (empty transcript + no agenda/minutes)
- September 17, 2026 · Planning Commission — No content available for enrichment (empty transcript + no agenda/minutes)
- September 3, 2026 · Planning Commission — No content available for enrichment (empty transcript + no agenda/minutes)
- August 10, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- August 5, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
Bodies covered (65)
2026 Sandy City Council Oath of Office Ceremony · Administrative Town Hall · Alta Canyon Town Hall May 8 · April 5 · Board of Adjustment · Board of Adjustments · Bucha Sister City Ceremony March 17 · Budget Retreat · Budget Retreat Recording · CDBG · CDBG Committee · City Council · City Council (Auto-Generated Trim Backup) · City Council (without closed session) · City Council - Administrative Town Hall · City Council - Alta Canyon Sports Center Town Hall · City Council - Bucha Sister City Ceremony · City Council - Council and Administration Retreat · City Council - District One Town Hall · City Council - FY 2025 Budget Retreat · City Council - FY24 Budget Retreat · City Council - Joint Work Session - Planning Commission & Mayor · City Council Budget Priorities Workshop January 14 · City Council December 8 2020 Zoom Recording · City Council Meeting · City Council Meeting FY 25-26 Budget Preview · City Council Zoom Recording · City council · Community Development · Council · Council Meeting · Council Special Meeting · Council Zoom Recording · Council meeting_Zoom Video · D1 Townhall March 6 · December 15 City Council Zoom Recording_2 · Fire Town Hall · June 9 Council Video · Legislative Breakfast · Mar 29 · March 15th · March 1st · Meeting · Oath of Office Recording · PC · PC Meeting · PC Zoom Recroding · Planning Commission · Planning Commission **ZOOM** · Planning Commission Aug 15 · Planning Commission Zoom Recording July 15 · Planning Commission meeting · Planning Commission on Thr · Planning Commission via Zoom · Retreat Aduio Recording · Sandy Citizen Corps Council · Sandy City Council Budget Priorities Workshop · Sandy City Council Meeting · Sandy City Council Meeting - Housing Workshop 3 · Sandy. City Council Meeting · Special City Council Meeting · Townhall · Zoom City Council Meeting · Zoom Recording · zoom recording
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.